We are pleased to inform that the EU program "Horizon 2020", launched 2014 to promote research and innovation makes open access mandatory for scientific publications. Furthermore the enormous importance of research data as well as publications in science and research is now incorporated. This, among other things, is why the HZI-library has supported open access for several years now. Since 2014 the library director is member of the "Open Science"-working group of the Helmholtz Association, which drives Open Science within the Helmholtz Association, continues to organize workshops and publishes a newsletter and suggests literature/ recommended reading.
Benefits of Open Access Publishing:
- key benefit for authors: it could increase the reach of your research while the article's copyright * is retained by you - which is proven by several studies e.g. Swan see "The Rise of Open Access" - in terms of visibility and/ or higher impact
- public interest: citizens and each interested person should have access to publicly funded research, check funder compliance and their requirements regarding OpenAccess, archiving etc. via SherpaJuliet (publications as well as the underlying research data e.g. via CreativeCommons), there is also the trend to engage the general public to enrich scientific research with their observations/ data ("Citizen Science")
- Equity: a) within the institutions: departments at institutions with smaller library budgets should not be penalized, b) internationally: high cost of journal access particularly disadvantages third world countries
- expand the usage of modern web technologies (incl. reduced costs via eliminating "legacy" publishing requirements such as printing and subscription management)
summed up also in Science's recent artilce "Open access takes a flight" (J. Brainard), Vol. 371, iss. 6524
Infograph "OA-Benefits" (PDF), Infograph-description "OA-Benefits explained" (PDF)
If you want to publish (at best: publish OpenAccess)
If you want to submit a manuscript to a journal or conference follow HZI Publication Rules and proceed as described at Your Publishing Approach
Publishing approach, step 1: choose a high-quality journal/ book-publisher resp. conference (see also Your Publishing Approach):
a) Quality assurance: Please check if the journal you want to publish in is a high-quality journal and not a predatory journal (also called fake/ fraudulent// hijacked journal) via
Checklist "Clues to Quality of Journals" (last update: 9. September 2019)
More details on Predatory Publishers on Intranet -page "Predatory Publishers": http://intranet-hzi/I/W/BIB/Seiten/PredatoryPublishers.aspx
b) type of financing (GoldOA, GreenOA, hybrid open access etc.):
Please choose -if available - CreativeCommons-Lizenz CC-BY e.g. due to user-friendly usage rights, PlanS-compliance etc., see u.a.:
c) Secondary Publication Law/ZVR: Use you right to let deposit a second post-print publication! (FAQs about the so-called Zweitveröffentlichungsrecht / ZVR (UrhG § 38 Abs. 4) see Publishing approach step 4: Let your article be available in HZI Repository
If you still don't want to publish OpenAccess* by using the GoldOA-route you have to adhere to the copyright when sharing it, see guide "Article sharing" . But even if you don't publish your article in a GoldOA-journal you can still use you right to let deposit a second post-print publication in HZI Repository! (FAQs about the so-called Zweitveröffentlichungsrecht / ZVR (UrhG § 38 Abs. 4)
Learn more about finding a journal for publication, open access, predatory journals, your copyright as an author via Toolkit Publish your Paper [ZBW Kiel]. The aim of this toolkit is to support researchers in finding a journal that publishes their paper and optimally promotes the visibility of their research.
HZI and OpenAccess (OA)
American Association for the Advancement of Science (AAAS) : Science Advances (Gold OA-journal): in January 2021 the Author workflow has been updated: the corresponding author chooses the preffered Licence (CC-BY as default) and his/her affiliation, followed by “Apply discounts” where 15% discount is granted on the APC of 4500 US-Dollar–see steps of the Author workflow (Sci Adv./ AAAS is not part of our Institutional Open Access Fund, which means that your Sci Adv. articles are not paid from the library but from your account.)
American Chemical Society (ACS): Since January 2023 we have an ACS-HGF "Publish and Read" contract which means the publishing workflow in ACS journals has changed slightly. Please don't be surprised if you can't select the CC license - as you used to. By default, publishing is done in CC-BY, all ACS publications by HZI-affiliated corresponding authors are covered by the ACS-HGF contract and thus paid by the library. If you receive an ACS invoice despite the workflow change, please notify us - the library team: sometimes the ACS system "chokes" a bit since the changeover: so if there should be an ACS invoice by mistake, we can cancel it via our consortium leader.
BioMed Central (see SpringerNatureDEAL-agreement): The Helmholtz-Centre for Infection Research is an institutional member of BioMed Central (in the list as "HZI Braunschweig"). This allows you to publish free of charge in the BioMedCentral-journals (the HZI-library pays the expenses incurred). From 1. August 2020 on the BMC-Journals will be part of the SpringerNature-DEAL.
Copernicus: ´Helmholtz-Centre for Infection Research has also an institutional membership agreement with Copernicus (details on Copernicus Institutional Agreememts, Copernicus Open Access Journals and their specific APCs)
Frontiers: Since July 2015, the HZI is an institutional member of Frontiers. Just as with PLOS the submitting author has to choose in Frontiers' submission form " Helmholtz-Zentrum für Infektionsforschung (HZI) " als institutional member (in case of Frontiers this is to be find in section "Payment info", see screenshot).
MDPI: Since August 2019 the HZI has also an Institutional Membership Agreement with MDPI which contains a 10% discount and free services as a ‘freemium’ model where additional services and deeper discounts will be available in the future in return for a modest recurring payment. The submitting corresponding author is prompted in the last step of submission to determine if they are eligible for discounts under the open access program (pre-selected if authors use their institutional email address, a corresponding author of HZI resp. respective affiliated institute can choose HZI there), see also FAQ on Institutional OpenAccess Program
Please note: In order to avoid a few authors receiving large discounts while others miss out, from now we will not allow authors to combine the IOAP discount with other discounts. ("Note that only one discount through an IOAP scheme is permitted per paper, and the discount cannot be combined with other available discounts" see IOAP-Seite, APC Discounts)
Authors will always be given the opportunity to decide whether they would like to opt for the institutional discount or another type of discount (see IOAP-Seite, APC Discounts)
Nature: since April 2021 a Nature-Helmholtz/HGF contract has been negotiated, which is orienting on DEAL-terms of DEAL-agreements (WileyDEAL, SpringerNatureDEAL see DEAL in general) and which finances a certain number of Helmholtz publications: it only covers proper research articles (and no other article types like letter to the editor etc.) and funding via HZI OpenAccess Publication Fund is only possible as long as the quota/ contingent (resp. pool) of contracted Helmholtz publications is not exhausted. If the Helmholtz quota is exhausted, your Nature publications must be funded via your own cost center.
PLOS: Since May 2014 the HZI has an Institutional Participants Account with PLoS/ Public Library of Science.(details here). The selection of HZI as Institutional Participant (see PLOS-guide in section “For authors”*) does not give a discount (PLOS principally does not grant discounts) but it brings central invoice processing and thus avoids individual invoices to the corresponding author. So, when submitting your paper to PLoS please send also a short note and your Kostenstelle/account to the library (bibliothek(@)helmholtz-hzi.de). Otherwise we will ask you for it when receiving the collective invoice. Currently PLoS is not part of our Institutional Open Access Fund, which means that your PLoS articles are not paid from the library but from your account.
*When you as corresponding author submit your article activate “Institutional Accounts” in section “please make payment selection” and then select your institution (see screenshot). This action instructs the Editorialmanager/ EM submission system to send your manuscript invoice to your institution’s account representative for payment review upon manuscript acceptance.
PNAS: Also at PNAS the APCs and the OpenAccess-fee are reduced due to HZI's membership at the DKFZ-PNAS-Consortium. Authors that publish in PNAS have the option of paying an Open Access fee to make their article immediately available to all readers. Without OpenAccess-Option there is a 6 month paywall. (PNAS is also not part of our Institutional Open Access Fund, which means that your PNAS-articles are not paid from the library but from your account.)
SpringerNature (DEAL-agreement): OpenAccess in SpringerNature and DEAL in general
Wiley (DEAL-agreement): OpenAccess in Wiley and DEAL in general
- OpenAccess Publication Fund
Our Open Access Publications Fund allows you as submitting corresponding author (affiliated at HZI) to publish your research without being charged for it
- unless the publication(s) can be settled through funding
NOT paid through the Library's OpenAccess Publishing Fund are:
- Article Fees of Articles in Predatory Journals or Hybrid-Journals* &
- Publications for which no HZI scientist is the submitting corresponding author (these costs would then have to be taken over by the institution of the submitting authors
*Please note: in DEAL-contracts the so-called hybrid model in Wiley-DEAL and SpringerNature-DEAL are full OpenAccess-articles and those fees are covered thus there are no additional fees for OpenAccess there, so please always vote the OpenAccess-option as default there! see also DEAL explained: A-Z, our pages Open Access in Wiley / OpenAccess in SpringerNature and DEAL-FAQ for authors (Will the publisher charge open access publication fees to authors?)
We cooperate with the following Gold OA journal publishers (*Gold OA is explained in the image below) via institutional membership resp. DEAL-agreement so please indicate "HZI" as institution in submitting process even when you are affiliated with HIRI, HIPS etc, in case of SpringerNature & Wiley please choose "TwinCore", all the others choose "HZI"):
BioMed Central (BioMed Central Journals, from 1. August BMC is part of SpringerNature-DEAL), SpringerNature-DEAL (OpenAccess in SpringerNature and DEAL in general), Wiley-DEAL (Open Access in Wiley, DEAL in general, Wiley's Details on institutional Open Access Payment at Wiley), Copernicus (Copernicus Open Access Journals), Frontiers (Frontiers Open Access Journals) and MDPI Journals.
The HZI Repository, which displays all HZI members' OpenAccess-publications resp. papers that are embargoed, is operated by the HZI-library.
- Integration of HZI publications into search engines and databases (e.g. Google/GoogleScholar, OpenAIRE, OpenDOAR, BASE etc.) via supply of metadata and full texts = more visibility
- compliant to Horizon2020 and DINI repository standards = better interoperability
- via deposit in HZI Repository your publication is funder-compliant
- release of access barriers (no pay per view) = access for all
- if a publication is still embargoed it is accessible via "request a copy"-button = access for all
Use you right to let deposit a second post-print publication! (FAQs about the so-called Zweitveröffentlichungsrecht / ZVR (UrhG § 38 Abs. 4)
So when you published an article that is currently not included in the HZI Repository, please contact us. As we maintain the repository it relieves you from much of the administrative work (registration, metadata entry, file check, upload, data management - learn more in the Policy). All you need is the final manuscript which you send to us: bibliothek(at)helmholtz-hzi.de.
If according to the publisher's guidelines (see SHERPA/RoMEO) the deposit of a publisher-PDF is not allowed and we do not receive the final manuscript version from the authors resp. from you, we can not include the respective article, therefore:
Before you submit a paper, please check according to our suggested approach if the journal in which you want to publish allows a second / postprint publication at SHERPA/RoMEO. - Details on second postprint publication and the legal aspects can be found in the FAQs about the so-called Zweitveröffentlichungsrecht / ZVR (UrhG § 38 Abs. 4) published by the focus initiative "Digitale Informationen".
How does open access work for authors? of Science's recent artilce "Open access takes a flight" (J. Brainard), Vol. 371, iss. 6524
* Gold OA vs. Green OA is explained in the video "OA: what's with all the colors" and in this image:
*Please note: in DEAL-contracts the so-called hybrid model in Wiley-DEAL and SpringerNature-DEAL are full OpenAccess-articles and those fees are covered thus there are no additional fees for OpenAccess there, so please always vote the OpenAccess-option as default there! see also DEAL explained: A-Z, our page Open Access in Wiley and DEAL-FAQ for authors (Will the publisher charge open access publication fees to authors?)
In the sub-pages you will find the following:
Additional information/ links on Open Access:
- European Commission (2014): Open access to publications and data in Horizon2020 : Frequently Asked Questions
- [Cooperation for science organization], European Commission (2013): Fact sheet Open Access in Horizon2020
- Gargouri, Yassine, Lariviere, Vincent, Gingras, Yves, Carr, Les and Harnad, Stevan (2012) Green and Gold Open Access percentages and growth, by discipline. - In: 17th International Conference on Science and Technology Indicators (STI)Montreal, CA, 05 - 08 Sep 2012
- Helmholtz Open Science Association: literature suggestions on Open Access and Open Science
- HZI Library's intranet page "Open Science + Publishing"
- SPARC (2008): Right to Research : SPARC (2008): Right to research : the student guide to opening access to scholarship
- PHD-Comics: OpenAccess explained [YouTube-Video (2012)]